Data Protection

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THE GENERAL DATA PROTECTION REGULATION

The General Data Protection Regulation or the GDPR is a European Union legal instrument ensuring the protection of individuals with regard to the processing of personal data and on the free movement of such data. After entering into force on 24 May 2016, it became binding and directly applicable in its entirety in all Members States of the European Union on 25 May 2018.

It continues to be applicable and binding ( as at Aug 2023 ).

THE GENERAL DATA PROTECTION REGULATION [GDPR] POLICY OF THE MARLOW SOCIETY

The Marlow Society is a civic society with a constitution displayed on its web site

The Society adheres to the GDPR applicable from 25 May 2018.

The Trustees of the Society oversee this policy.

The Society holds the details of its members on a computer based data base. These data are used to:

1. Enable notices, newsletters and information on Society matters to be provided to members.

2. Maintain a record of subscriptions paid, Gift Aid authorisation and account details for standing orders.

The information held will be used only for the specific purposes shown above.

The Society does not share any information held on its data base with third parties.

The Society has a Data Protection Officer / Manager and a Data Controller. The Data Manager is responsible for maintaining the security of the data base and adherence to the GDPR. The Data Controller uses the data when managing the administration of the Society's membership.

No information on children under the age of 16 years is held.

Individual members of the Society can ask the Membership Secretary to have information that they have supplied to be changed at any time. A member leaving the Society can require the Society to removed or destroy the data held on that member.

The data base is used by the Data Manager and Membership Secretary to:

1. Enable notices, newsletters and information on Society matters to be given to members.

2. Maintain a record of subscriptions paid and account details for standing orders.

The Society does not process the data held in the membership data base other than to create a list of members for reference purposes. The data are held in the form supplied on a proprietary data base to enable the functions described above.

The General Data Protection Regulation [GDPR] Policy of the Marlow Society is published on the Society's web site and will be provided to any member wishing to have a copy.